AI HR agent · People operations
An HR agent that keeps the people admin moving.
It watches every employee record for what is missing, late or about to be due, drafts the letter or the reminder, and puts it in front of you to send. The afternoon you lose to chasing goes back to the people.
Supports your HR manager or office manager. Included in every plan.
HR agent
People operations
Ask it
- Who has not signed their contract?
- Whose probation ends this month?
- Draft a return to work note for Aisha
- Start onboarding for the two new starters on Monday
What is an AI HR agent?
An AI HR agent is software that does the routine people admin for an employer: it keeps employee records complete, drafts contracts and letters, tracks probation and absence, and chases missing documents. It supports the person who runs HR rather than replacing them, and that person approves what it prepares.
The job description
What the HR agent does.
Onboarding and offboarding
Opens the checklist when an offer is accepted, assigns each task to its owner and tells you what is still open the day before someone starts or leaves.
Contracts and written statements
Drafts the contract from your template with the right pay, hours and start date, and chases until it comes back signed.
Probation and reviews
Knows whose probation ends this month, books the review and drafts the confirmation or extension letter for you to edit.
Absence and return to work
Records sickness, spots a pattern across the year and prepares the return to work note before the conversation.
Policies and acknowledgements
Sends a new or changed policy to the people it applies to and keeps the list of who has read it and who has not.
People questions, answered
Who is off, who is unsigned, who is due a pay review: answered from the live record, with the source shown.
Support, not replacement
It works for your HR manager. They keep the decision.
You approve
- Every letter, contract and message before it is sent
- Any change to pay, hours or job title on a record
- Probation outcomes and extensions
It will not
- Decide a disciplinary, grievance or dismissal
- Give legal advice on an individual case
- Show a manager anyone outside their own team
How hiring works
Working for you this week.
- 1
Pick the agent
Choose the job your team needs help with. Hire one, or all eight: every agent is in every plan, so the price does not change.
- 2
Give it a brief
Bring your records in or connect them, set what the agent can see, and name the person who approves its work.
- 3
Approve its first week
It starts on what is due now. You read what it prepared, question it, and sign off. Nothing leaves without you.
Works alongside
Better with the rest of the team.
Every agent reads the same employee record, so what one prepares the others already know.
Payroll agent
Monthly pay run
Builds the run from live records, explains every change since last month and waits for your approval.
Compliance agent
Employment compliance
Checks pay, hours, holiday, contracts and training against the rules, and keeps the evidence.
Rota agent
Shifts, leave and cover
Builds the rota, checks leave against minimum cover and finds the cheapest way to fill a gap.
Questions
About the HR agent.
Also searched for as: HR agent, AI HR agent, HR AI agent for small business, HR admin agent, virtual HR assistant UK.
What is an AI HR agent?+
An AI HR agent is software that does the routine people admin for an employer: it keeps employee records complete, drafts contracts and letters, tracks probation and absence, and chases missing documents. It supports the person who runs HR rather than replacing them, and that person approves what it prepares.
Does the HR agent replace an HR manager?+
No. It takes the chasing, drafting and record keeping, which is most of the hours and none of the judgement. A person still decides anything that affects someone’s job.
Can it use our own letter and contract templates?+
Yes. It drafts from the templates in your account and fills them from the employee record, so the wording stays yours.
What happens when a record is incomplete?+
It tells you what is missing and who owes it, and offers to chase. It does not fill a gap with a guess.
Further reading
Agents · 7 min read
AI agents in HR in 2026: what they do, and where a person still decides
An HR agent is not a chatbot and not a replacement for your HR manager. A plain guide to what AI agents do in HR, payroll and compliance in 2026, and the line they should not cross.
Reading list · 6 min read
What we are reading on AI agents in HR: ten pieces worth your time in 2026
Most writing about AI agents in HR is a vendor list with a headline. These ten pieces from regulators, researchers and practitioners are the ones that changed how we build, with what each is good for.
Compliance · 7 min read
Employment Rights Act: what changes on 30 October 2026, and what your records should show
The tribunal time limit is now six months, the harassment duty tightens on 30 October 2026 and the unfair dismissal qualifying period falls to six months in January 2027. What each change asks of your HR records.
Hire the HR agent
Brief it today. Approve its first work this week.
The HR agent is in every plan, with the other 7 agents, from £39.99 a month for up to 10 people.