AI Rota agent · Shifts, leave and cover
A rota agent that fills the gap before Friday.
A leave request, a sick call and a new contract can undo a week of scheduling. The agent builds the rota around who is available, checks every request against the cover you need, and shows what a gap will cost before you fill it.
Supports your shift managers and site leads. Included in every plan.
Rota agent
Shifts, leave and cover
Ask it
- Build next week’s rota
- Can I approve Tom’s leave on Friday?
- Who can cover the Saturday night shift?
- What will next week cost in overtime?
What is an AI rota agent?
An AI rota agent is software that drafts staff rotas and checks leave against the cover a shift needs. It works from contracts, availability and skills, finds cover when someone drops out and shows the cost of the week. It supports the manager who owns the rota, and that manager publishes it.
The job description
What the rota agent does.
Builds the rota
Drafts the week from contracted hours, availability, skills and approved leave, for you to adjust and publish.
Leave against cover
Checks each request against the minimum cover for that shift and tells you whether you can say yes.
Gaps and swaps
Finds who is free, qualified and under their hours when someone drops out, and offers the shift for you.
Cost before you publish
Shows the cost of the week, including overtime and agency cover, while it can still be changed.
Hours and rest
Warns when a rota would push someone past their contracted or legal hours, or leave too little rest between shifts.
Feeds payroll
Worked hours, overtime and absence flow into the pay run without anyone keying them again.
Support, not replacement
It works for your shift managers and site leads. They keep the decision.
You approve
- The rota before it is published
- Leave decisions
- Any overtime or agency cover it suggests
It will not
- Publish a rota or change a shift without you
- Approve leave that breaks the cover you set
- Roster someone past the limits on their record
How hiring works
Working for you this week.
- 1
Pick the agent
Choose the job your team needs help with. Hire one, or all eight: every agent is in every plan, so the price does not change.
- 2
Give it a brief
Bring your records in or connect them, set what the agent can see, and name the person who approves its work.
- 3
Approve its first week
It starts on what is due now. You read what it prepared, question it, and sign off. Nothing leaves without you.
Works alongside
Better with the rest of the team.
Every agent reads the same employee record, so what one prepares the others already know.
Payroll agent
Monthly pay run
Builds the run from live records, explains every change since last month and waits for your approval.
Compliance agent
Employment compliance
Checks pay, hours, holiday, contracts and training against the rules, and keeps the evidence.
HR agent
People operations
Keeps every employee record, contract, probation and policy up to date, and chases what is missing.
Questions
About the rota agent.
Also searched for as: rota agent, AI rota agent, AI scheduling agent, shift planning AI UK, staff rota assistant.
What is an AI rota agent?+
An AI rota agent is software that drafts staff rotas and checks leave against the cover a shift needs. It works from contracts, availability and skills, finds cover when someone drops out and shows the cost of the week. It supports the manager who owns the rota, and that manager publishes it.
Does the rota agent work for shift-based businesses?+
That is who it is for: care, hospitality, security, cleaning, retail and anywhere else the week is built from shifts rather than desks.
Can staff swap shifts through it?+
Staff ask, the agent checks the swap against hours, skills and cover, and a manager approves.
How does it know what cover we need?+
You set the minimum for each shift and site, with any skills that must be present. The agent checks every rota and leave request against that.
Hire the rota agent
Brief it today. Approve its first work this week.
The rota agent is in every plan, with the other 7 agents, from £39.99 a month for up to 10 people.