AI GDPR agent · Employee data protection
A GDPR agent that knows what you hold, and why.
An employee file is some of the most sensitive data a business keeps: bank details, health notes, passports, pay. The agent keeps a map of what you hold on each person, deletes what you should no longer have, and has the answer ready when someone asks to see their data.
Supports whoever is responsible for data protection in your business. Included in every plan.
GDPR agent
Employee data protection
Ask it
- What data do we hold on Sarah Khan?
- What is due for deletion this month?
- Who has opened payroll records this quarter?
- Start a subject access request for a former employee
What is an AI GDPR agent?
An AI GDPR agent is software that carries out the routine data protection duties on employee data: applying retention periods, gathering records for a subject access request, reviewing who has access and keeping a breach log. It supports the person responsible for data protection and keeps the evidence; it is not a data protection officer.
The job description
What the GDPR agent does.
Retention
Applies your retention schedule to every document type and lists what is due for deletion, with the reason it was kept this long.
Subject access requests
Gathers what you hold on the person, flags anything that names somebody else and tracks the deadline to respond.
Who can see what
Reviews roles and access to sensitive fields, and shows you who opened a record and when.
Leavers and unsuccessful applicants
Clears what should not be kept once someone leaves or is turned down, on the dates you set.
Record of processing
Keeps the record of what employee data you process, the purpose and the lawful basis, up to date as things change.
Breach log
Records an incident, what it affected and when you found out, so the decision about reporting is made with the facts in hand.
Support, not replacement
It works for whoever is responsible for data protection in your business. They keep the decision.
You approve
- Every deletion batch before it runs
- The response to a subject access request
- Any change to who can see sensitive fields
It will not
- Act as your data protection officer
- Decide whether a breach must be reported
- Delete anything under a legal hold or still inside its retention period
How hiring works
Working for you this week.
- 1
Pick the agent
Choose the job your team needs help with. Hire one, or all eight: every agent is in every plan, so the price does not change.
- 2
Give it a brief
Bring your records in or connect them, set what the agent can see, and name the person who approves its work.
- 3
Approve its first week
It starts on what is due now. You read what it prepared, question it, and sign off. Nothing leaves without you.
Works alongside
Better with the rest of the team.
Every agent reads the same employee record, so what one prepares the others already know.
HR agent
People operations
Keeps every employee record, contract, probation and policy up to date, and chases what is missing.
Compliance agent
Employment compliance
Checks pay, hours, holiday, contracts and training against the rules, and keeps the evidence.
Recruitment agent
Hiring
Screens applicants against the role, books interviews and drafts the offer, with right to work checked first.
Questions
About the GDPR agent.
Also searched for as: GDPR agent, AI GDPR agent, GDPR compliance agent, data protection agent for HR, GDPR AI assistant UK.
What is an AI GDPR agent?+
An AI GDPR agent is software that carries out the routine data protection duties on employee data: applying retention periods, gathering records for a subject access request, reviewing who has access and keeping a breach log. It supports the person responsible for data protection and keeps the evidence; it is not a data protection officer.
Does the GDPR agent make us compliant?+
No software can promise that. It handles the routine duties that usually slip, retention, access requests and access reviews, and keeps the evidence that you did them.
Does it cover data outside roothr.ai?+
It works on the employee data held in your roothr.ai account. Email, shared drives and other systems are still yours to search for a subject access request.
Is the AI itself a data protection risk?+
The agent reads only what the person asking is allowed to see, processing stays in the UK, and prompts and answers are not used to train third-party models. Every action it takes is in the audit log.
Further reading
Reading list · 6 min read
What we are reading on AI agents in HR: ten pieces worth your time in 2026
Most writing about AI agents in HR is a vendor list with a headline. These ten pieces from regulators, researchers and practitioners are the ones that changed how we build, with what each is good for.
Data protection · 6 min read
GDPR and AI in HR: what changed in 2026, and seven questions before an agent touches employee data
The Data (Use and Access) Act rewrote the rules on automated decisions in February 2026 and added a complaints duty in June. What employers using AI in HR and hiring need to know.
Engineering · 4 min read
Why the assistant reads one record, not five systems
An assistant is only as trustworthy as the data it reads. Ours reads one employee record, respects its permissions and shows its sources.
Hire the GDPR agent
Brief it today. Approve its first work this week.
The GDPR agent is in every plan, with the other 7 agents, from £39.99 a month for up to 10 people.