AI Accounting agent · Payroll bookkeeping
An accounting agent that closes the books on payroll.
The run is approved, and then somebody spends a morning turning it into a journal, a list of what is owed to HMRC and the pension provider, and a cost report nobody asked for in time. The agent prepares all of it from the approved run and sends it where your accountant wants it.
Supports your accountant, bookkeeper or finance lead. Included in every plan.
Accounting agent
Payroll bookkeeping
Ask it
- Post the October payroll journal
- What do we owe HMRC this month?
- How much did overtime cost in Q3?
- Send the month end pack to our accountant
What is an AI accounting agent?
An AI accounting agent, in payroll, is software that turns an approved pay run into bookkeeping: the journal, the amounts owed to HMRC and the pension provider, the bank payment file and staff cost reports. It supports your accountant by preparing the pack they would otherwise ask for; it does not give tax advice.
The job description
What the accounting agent does.
Payroll journal
Posts each approved run to your chart of accounts by department, site or cost centre, in the format your accounting software imports.
What is owed, and when
Lists PAYE, National Insurance, pension and other deductions for the period with their payment dates.
Bank payment file
Prepares the payment file for net pay, checked against the approved run before you release it.
Staff cost reporting
Shows the cost of people by team and month, with overtime, agency cover and employer costs separated.
Accrued holiday
Works out the value of untaken leave at period end for the accrual.
Accountant pack
Bundles the journal, the reports and the reconciliations for your accountant every month, without the email chain.
Support, not replacement
It works for your accountant. They keep the decision.
You approve
- The journal before it posts
- The bank payment file before release
- Anything sent to your accountant
It will not
- Give tax advice or file your accounts
- Move money
- Replace your accountant, who keeps the final say on treatment
How hiring works
Working for you this week.
- 1
Pick the agent
Choose the job your team needs help with. Hire one, or all eight: every agent is in every plan, so the price does not change.
- 2
Give it a brief
Bring your records in or connect them, set what the agent can see, and name the person who approves its work.
- 3
Approve its first week
It starts on what is due now. You read what it prepared, question it, and sign off. Nothing leaves without you.
Works alongside
Better with the rest of the team.
Every agent reads the same employee record, so what one prepares the others already know.
Payroll agent
Monthly pay run
Builds the run from live records, explains every change since last month and waits for your approval.
Rota agent
Shifts, leave and cover
Builds the rota, checks leave against minimum cover and finds the cheapest way to fill a gap.
HR agent
People operations
Keeps every employee record, contract, probation and policy up to date, and chases what is missing.
Questions
About the accounting agent.
Also searched for as: accounting agent, AI accounting agent, accountant AI agent, AI bookkeeping agent UK, payroll accounting agent.
What is an AI accounting agent?+
An AI accounting agent, in payroll, is software that turns an approved pay run into bookkeeping: the journal, the amounts owed to HMRC and the pension provider, the bank payment file and staff cost reports. It supports your accountant by preparing the pack they would otherwise ask for; it does not give tax advice.
Is the accounting agent an accountant?+
No. It does the payroll side of the bookkeeping: the journal, the liabilities, the cost reports. Your accountant decides the treatment and signs off the accounts.
Which accounting software does it work with?+
It produces the journal and the payment file as standard import files, mapped to your chart of accounts. Tell us what you run and we will set the mapping up with you.
Can our accountant have their own login?+
Yes. Give them a role that sees payroll and reports and nothing else, and they collect the pack themselves.
Further reading
Payroll · 5 min read
The 2026/27 payroll numbers your run should already be using
National Living Wage at £12.71, sick pay from day one, employer National Insurance at 15% and the first benefits moving to mandatory payrolling in April 2027. A checklist for UK employers.
Accounting · 4 min read
What payroll month end looks like when an agent prepares the pack
The run is approved, and then the real admin starts: the journal, what is owed to HMRC and the pension provider, the cost report. How an accounting agent hands your accountant what they need.
Hire the accounting agent
Brief it today. Approve its first work this week.
The accounting agent is in every plan, with the other 7 agents, from £39.99 a month for up to 10 people.