The platform
A whole HR department, in one application.
roothr.ai is not a plug-in or a chat box bolted onto something else. People, payroll, immigration compliance and hiring all live here, and an assistant does the work across them while a named person keeps the final say.
AI assistant
Ask for the outcome. The assistant does the work and waits for approval.
Read morePayroll management
A full UK payroll run, prepared and explained before you approve it.
Read moreHR and people
Records, contracts, leave, rotas and onboarding in one employee file.
Read moreUKVI compliance
Sponsor duties, right to work and reporting windows watched daily.
Read moreRecruitment
Shortlists ranked against the role, with right to work checked first.
Read moreControl and security
Approval on every action, a full audit trail and UK hosting.
Read moreAI assistant
One place to ask, instead of twelve screens to drive.
Everything in roothr.ai can be done by hand. Almost nothing has to be. Type the job the way you would say it to a colleague and the assistant gathers the records, does the calculation, drafts the document and puts it in front of you to approve.
In the app
- Plain English chat on web and mobile
- Shortcuts for the jobs you repeat each month
- Answers cite the records they came from
- Role permissions decide what each person can ask
What the assistant does
- Prepares payroll, checks, letters and shortlists end to end
- Explains its working before you approve, never after
- Chases the people who owe you a document
- Flags what is about to go wrong while there is time
Payroll
Payroll you read and approve, not assemble.
Hours, absence, starters, leavers and rate changes are already in the system, so the run builds itself. You get the figures, the reasons behind every movement since last month, and one approval that releases payslips and the HMRC submission.
In the app
- PAYE, National Insurance and student loan calculated per employee
- Pro-rata starters and leavers, overtime and unpaid leave from the rota
- SSP, SMP, SPP and shared parental pay worked out with their evidence
- Workplace pension contributions and auto-enrolment assessment
- RTI submissions to HMRC, payslips, P45 and P60, year end
- Payroll journal and bank payment file for your accountant
What the assistant does
- Lists every difference from last month with the reason for it
- Warns before anyone falls under National Minimum Wage
- Answers "why is this person paid less this month" from the record
- Holds the run until a named person approves it
HR and people
One employee record the whole business trusts.
Every contract, right to work document, absence, pay change and review sits on the same record, so nobody is emailing a spreadsheet to find out who works Saturdays. Managers see their team. Employees see themselves.
In the app
- Employee records with contracts, documents and pay history
- Onboarding and offboarding checklists that assign themselves
- Leave, sickness and absence with entitlement tracked
- Rotas and shifts, with cover and cost visible before you publish
- Probation, reviews and policy acknowledgements
- Employee self-service for payslips, requests and documents
What the assistant does
- Answers who is off, who is due what, and what is unsigned
- Drafts letters, reminders and policy updates from your templates
- Checks leave against minimum cover before you approve it
- Keeps chasing until the document comes back
Immigration compliance
"Are we compliant?" with the names and dates behind it.
Sponsor licence duties do not wait for your quarterly review. roothr.ai tracks every sponsored worker, every expiring document and every reportable change, and tells you what has to happen this week to keep the licence.
In the app
- Right to work checks and share code records with expiry dates
- Certificate of Sponsorship tracking from assignment to end date
- Visa and passport expiry watched across the workforce
- Reportable changes surfaced inside the 10 working day window
- Evidenced audit snapshot, exported the way UKVI asks for it
- Document retention and the paper trail behind each check
What the assistant does
- Answers the compliance question by name, date and duty
- Warns weeks ahead of an expiry, not the morning after
- Drafts the report and the worker request, ready for approval
- Produces the audit pack on the day an inspector calls
Recruitment
Hire with the checks already done.
Roles, applicants and interviews live next to the people you already employ, so a hire becomes an employee record without re-keying anything. The assistant reads the applications and tells you who actually fits.
In the app
- Roles, pipelines and applicant records in one view
- Applications collected, scored and tracked to a decision
- Right to work status captured before the interview
- Offer letters and contracts generated from your templates
- Accepted offer becomes an employee record and an onboarding plan
What the assistant does
- Ranks applicants against the criteria you set for the role
- Says why each person is on the list, in a sentence
- Drafts the offer at the salary and start date you give it
- Opens onboarding and the first payroll entry on acceptance
Control and security
The assistant does the work. A person signs it off.
Nothing is paid, filed, sent or offered without a named person approving it, and every one of those approvals is logged with what the assistant saw at the time. That log is what makes an AI assistant usable in a regulated business.
In the app
- Approval step on payroll, submissions, messages and offers
- Audit log of every question, action, approval and export
- Role permissions: a manager sees their team, a director the company
- UK hosted and UK processed, ISO 27001 and ICO registered
- GDPR aligned, with retention set by you
What the assistant does
- Shows its sources so an answer can be checked, not trusted blindly
- Stops at the approval, every time, for every user
- Never used to train third-party models, on any plan
Partners
Independent, and better with partners.
roothr.ai is a complete application on its own: your people, payroll, compliance and hiring can live here and nowhere else. Root HR is our partner platform for UK HR, payroll and sponsor compliance, and teams who already run on it can connect their records rather than move them. Accountants, recruiters and training providers plug in the same way.
- Run roothr.ai on its own, with nothing else to buy
- Already on Root HR? Connect it and keep one source of truth
- Your accountant keeps the journal and the payment file they expect
- Partner agents and services act only through permissions you grant
Get started
Put the whole month in one place.
Plans start at £39.99 a month for up to 10 people, and every plan has every part of the platform in it.